Job Description

About the Company - My Madison-area client is in need of a Document Control Specialist. This is a direct-hire opportunity, but no visa sponsorship or relocation is offered.

About the Role - Develop, update, and maintain various types of documents, including policies, procedures, manuals, reports, and training materials. Ensure consistency, clarity, and accuracy across all documentation. Work with internal teams (e.g., IT, HR, Compliance) to gather information and create well-structured documents. Organize and store documents in digital and physical formats for easy accessibility. Implement document control procedures, including version control and approval workflows. Conduct periodic audits to ensure compliance with company standards and regulatory requirements. Assist in managing and maintaining documentation within document management systems (e.g., SharePoint, Google Drive, or other platforms). Support IT teams with technical documentation as needed (e.g., user guides, system manuals, troubleshooting guides).

Responsibilities

• Develop, update, and maintain various types of documents, including policies, procedures, manuals, reports, and training materials.
• Ensure consistency, clarity, and accuracy across all documentation.
• Work with internal teams (e.g., IT, HR, Compliance) to gather information and create well-structured documents.
• Organize and store documents in digital and physical formats for easy accessibility.
• Implement document control procedures, including version control and approval workflows.
• Conduct periodic audits to ensure compliance with company standards and regulatory requirements.
• Assist in managing and maintaining documentation within document management systems (e.g., SharePoint, Google Drive, or other platforms).
• Support IT teams with technical documentation as needed (e.g., user guides, system manuals, troubleshooting guides).

Qualifications

• Education: Diploma or degree in Business Administration, Communications, Information Management, or a related field.
• Experience: 3-5 years of experience in documentation, records management, or a similar role.
• Strong writing and editing skills with an eye for detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and document management tools.
• Basic IT knowledge is an asset, including familiarity with databases, cloud storage, and digital documentation tools.
• Ability to work independently and collaborate with different teams.
• Strong organizational skills and ability to manage multiple projects.

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