Job Description

About Gratsy

Gratsy is a boutique marketing agency that builds custom product experiences for brands and retailers. Our goal is to connect brands with the right audience in ways that are immersive, joyful, and memorable. We specialize in three core areas:

•   In-home: curated product sampling
• In the community: experiential events, mobile tours, and pop-up activations
• On social: celebrity and talent partnerships 

At Gratsy, we blend creativity with efficiency, helping brands reach their goals through strategic, stand-out experiences. We operate with a customer-first mindset and thrive on setting trends, not following them.

Our work is fast paced and fun, and we are looking for additional team members who:

• Enjoy thinking outside of the box
• Are passionate about serving customers
• Thrive on solving challenges
• Believe details make a difference

We’re known for pushing creative boundaries, delighting customers, and making execution look easy.

How You’ll Make an Impact

Do you have a passion for keeping details in order, moving parts in sync, and projects on track? Gratsy is looking for an Event Project Manager to help bring our brand activations to life across the country. From pre-event coordination to post-event wrap-ups, you’ll support the Senior Events Manager in executing unforgettable experiences—whether it’s a mobile tour, pop-up, or custom event. You’ll play a critical behind-the-scenes role, managing vendors, timelines, and communication so our events deliver flawlessly, every time.

About the Role

We’re seeking a highly organized, proactive Event Project Manager who thrives in fast-paced environments and knows how to get things done. In this role, you’ll work closely with our Events Team to support the logistical and administrative elements of event planning and execution. From vendor coordination and scheduling to permit processing and documentation, you’ll ensure every box is checked and every detail is accounted for. If you love building spreadsheets, coordinating moving parts, and being the go-to person for all things logistics—this role is for you.

Key Responsibilities:

• Support the events team during planning, execution, and wrap by managing processes to support efficiency
• Assist in permitting and licensing under the guidance of the Senior Events Manager. 
• Support the hiring and scheduling of Brand Ambassadors (BAs) and event staff.
• Coordinate with vendors for quotes, contracts, and deliverables
• Manage vendor onboarding
• Conduct venue research and provide recommendations based on event requirements. 
• Prepare and maintain spreadsheets to track event logistics, budgets, and timelines. 
• Assist in managing invoices and processing payments to vendors and staff. 
• Communicate event details and updates to internal teams and external stakeholders. 
• Maintain accurate records of event activities, contracts, and expenses. 
•  Support post-event activities, including feedback collection and reporting. 
• Handle ad-hoc tasks as assigned by the Senior Events Manager. 

Role Qualifications: 

· Bachelor’s degree in Event Management, Hospitality, Communications, or a related field (preferred). 

· 3-5 years’ experience in a support role for events or projects

· Strong organizational and multitasking skills. 

· Attention to detail and ability to manage multiple deadlines. 

· Basic understanding of event planning and management processes. 

· Excellent written and verbal communication skills. 

· Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and event management software. 

· Ability to build and maintain positive relationships with vendors, staff, and stakeholders. 

Job Tags

Similar Jobs